[ใหม่] Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment for Accommodation and Conference Venue for 2022 EMA PTU Conference in Phuket, Thailand
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PEACE CORPS
Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment
RFQ Number: 22-493-0003
Date: September 9, 2022
Peace Corps/Thailand has a need for Accommodation and Conference Venue for the 2022 EMA PTU Conference in Phuket, Thailand. Peace Corps is soliciting fixed-price quotations from the vendor community for the supplies and/or services detailed below.
If you are interested in submitting a quotation, please do so by sending your completed and signed Attachment 1—Vendor Quotation Form e-mail to:
Name: Suwikhun Waipanya
E-mail: swaipanya@peacecorps.gov
Quotations are due no later than 14:00 hrs. on Wednesday, September 14, 2022. Late quotations will not be accepted.
Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individual noted above in advance of the RFQ due date. No phone calls please.
Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements and/or evaluation factor(s) shown below. Contingent on the availability of funds and continued need for the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm-fixed-price contract for the purchase of the required supplies and/or services to the selected vendor.
A. Statement of Work/Description of Requirements
• Lodging: 80-90 rooms (1 bed, king size) for 6 nights and is inclusive of breakfast. Check-in: December 11, 2022 and Check-out December 17, 2022
Required extra details include:
o Type of rooms available in the package and size of room (square meters)
o Additional cost (if any) for one additional guest to stay in room (ex: accompanying/spouse) and/or Extra Bed (if request)
o Room rate for Pre and Post stay out of the conference
o Number of complimentary VIP suite upgrades available
o Cost of Airport Transfer
o Wi-Fi (if free of charge)
o Availability of Complimentary
• Conference venue: 3 Conference rooms (large, medium, and small size each) all day for 5 days to be used during December 12 – 16, 2022.
Required extra details include:
o Number of participants in each room size for Round Table arrangement.
o Partitioning of conference rooms (if any)
o Cost of 5-full days meeting package (1 Lunch and 2 coffee and snack breaks)
o Including Standard meeting equipment and Audio-Visual Equipment
o Wi-Fi (if free of charge)
o Availability of Complimentary
Period of performance: Check-in on Sunday, December 11, 2022 and Check-out on Saturday, December 17, 2022
Item Description
Dec 11, 2022 Single Room included breakfast
Dec 12, 2022 Single Room included breakfast, Full day meeting package
Dec 13, 2022 Single Room included breakfast, Full day meeting package
Dec 14, 2022 Single Room included breakfast, Full day meeting package
Dec 15, 2022 Single Room included breakfast, Full day meeting package
Dec 16, 2022 Single Room included breakfast, Full day meeting package
B. Place of Performance
Phuket, Thailand
Required Delivery Timeline is included in Above Table.
C. Contract Terms and Conditions
As an Agency of the United States Government, Peace Corps has an approved contract template that it intends to use for the award. Peace Corps reserves the right to deny making a contract award to a vendor should they refuse to sign the Peace Corps approved contract template.
D. Minimum Criteria:
A quotation will not be considered further if it does not meet the following minimum criteria:
• Lodging minimum 80 rooms (1 bed, king size).
• Room availability to Check-in on Sunday, December 11 and Check-out on Saturday, December 17
• Inclusive of Breakfast
• 3 Conference Rooms all day for 5 days. 1 Large room for minimum 85 persons, 1 medium breakout room for minimum 44 persons, and 1 small Breakout room for minimum 20-30 persons.
• Conference rooms availability to use on Monday, December 12 – Friday, December 16, 2022
• Ability to serves 5 full days meeting package
E. Evaluation Factors:
Quotations that meet the minimum criteria listed above may be further evaluated based on the following factors:
• Willingness to sign Peace Corps contract template
• Price
• Number of Lodging availability and room type
• Number of Conference rooms availability and size (include standard meeting facility)
• Safety and Security provided (i.e.; 24 hrs. security guards and CCTV, alarm system, smoke detector, etc.)
• Requirement on advance payment
• Payment Method and Credit term
• Accept VAT Exemption
Award may be made with or without negotiations between the Peace Corps and the selected vendor. Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a vendor other than the one that provided the lowest priced quotation, should that vendor be determined to have provided the best value quotation to the Peace Corps taking technical and cost factors into account.
All vendors that submit quotations in response to this RFQ will be notified of the results.
[End of RFQ]
ATTACHMENT 1 – VENDOR QUOTATION FORM
RFQ Number: 22-493-0003
Vendor:
Authorized Representative:
Name:
Position/Title:
Phone Number:
E-mail Address:
Quoted Prices (Inclusive of Administrative and/or Overhead Costs):
Items/Services Included in Total Quoted Price Above but Not Indicated:
Quoted Work or Delivery Schedule (If Any):
Quoted Payment Terms:
Quoted Additional Terms and/or Conditions:
SUPPLIER AUTHORIZED REPSENTATIVE
Signature: _______________________________
Date: _______________________________
******************
To download RFQ PDF form, please follow https://www.peacecorps.gov/thailand/contracts/
Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment
RFQ Number: 22-493-0003
Date: September 9, 2022
Peace Corps/Thailand has a need for Accommodation and Conference Venue for the 2022 EMA PTU Conference in Phuket, Thailand. Peace Corps is soliciting fixed-price quotations from the vendor community for the supplies and/or services detailed below.
If you are interested in submitting a quotation, please do so by sending your completed and signed Attachment 1—Vendor Quotation Form e-mail to:
Name: Suwikhun Waipanya
E-mail: swaipanya@peacecorps.gov
Quotations are due no later than 14:00 hrs. on Wednesday, September 14, 2022. Late quotations will not be accepted.
Written questions about this Request for Quotation (RFQ) may be sent in the same fashion to the individual noted above in advance of the RFQ due date. No phone calls please.
Peace Corps will evaluate all quotations received by the deadline based on the minimum requirements and/or evaluation factor(s) shown below. Contingent on the availability of funds and continued need for the supplies and/or services, at the end of the evaluation process, Peace Corps intends to award a firm-fixed-price contract for the purchase of the required supplies and/or services to the selected vendor.
A. Statement of Work/Description of Requirements
• Lodging: 80-90 rooms (1 bed, king size) for 6 nights and is inclusive of breakfast. Check-in: December 11, 2022 and Check-out December 17, 2022
Required extra details include:
o Type of rooms available in the package and size of room (square meters)
o Additional cost (if any) for one additional guest to stay in room (ex: accompanying/spouse) and/or Extra Bed (if request)
o Room rate for Pre and Post stay out of the conference
o Number of complimentary VIP suite upgrades available
o Cost of Airport Transfer
o Wi-Fi (if free of charge)
o Availability of Complimentary
• Conference venue: 3 Conference rooms (large, medium, and small size each) all day for 5 days to be used during December 12 – 16, 2022.
Required extra details include:
o Number of participants in each room size for Round Table arrangement.
o Partitioning of conference rooms (if any)
o Cost of 5-full days meeting package (1 Lunch and 2 coffee and snack breaks)
o Including Standard meeting equipment and Audio-Visual Equipment
o Wi-Fi (if free of charge)
o Availability of Complimentary
Period of performance: Check-in on Sunday, December 11, 2022 and Check-out on Saturday, December 17, 2022
Item Description
Dec 11, 2022 Single Room included breakfast
Dec 12, 2022 Single Room included breakfast, Full day meeting package
Dec 13, 2022 Single Room included breakfast, Full day meeting package
Dec 14, 2022 Single Room included breakfast, Full day meeting package
Dec 15, 2022 Single Room included breakfast, Full day meeting package
Dec 16, 2022 Single Room included breakfast, Full day meeting package
B. Place of Performance
Phuket, Thailand
Required Delivery Timeline is included in Above Table.
C. Contract Terms and Conditions
As an Agency of the United States Government, Peace Corps has an approved contract template that it intends to use for the award. Peace Corps reserves the right to deny making a contract award to a vendor should they refuse to sign the Peace Corps approved contract template.
D. Minimum Criteria:
A quotation will not be considered further if it does not meet the following minimum criteria:
• Lodging minimum 80 rooms (1 bed, king size).
• Room availability to Check-in on Sunday, December 11 and Check-out on Saturday, December 17
• Inclusive of Breakfast
• 3 Conference Rooms all day for 5 days. 1 Large room for minimum 85 persons, 1 medium breakout room for minimum 44 persons, and 1 small Breakout room for minimum 20-30 persons.
• Conference rooms availability to use on Monday, December 12 – Friday, December 16, 2022
• Ability to serves 5 full days meeting package
E. Evaluation Factors:
Quotations that meet the minimum criteria listed above may be further evaluated based on the following factors:
• Willingness to sign Peace Corps contract template
• Price
• Number of Lodging availability and room type
• Number of Conference rooms availability and size (include standard meeting facility)
• Safety and Security provided (i.e.; 24 hrs. security guards and CCTV, alarm system, smoke detector, etc.)
• Requirement on advance payment
• Payment Method and Credit term
• Accept VAT Exemption
Award may be made with or without negotiations between the Peace Corps and the selected vendor. Award may be made to a vendor that provided the lowest priced technically acceptable quotation, or to a vendor other than the one that provided the lowest priced quotation, should that vendor be determined to have provided the best value quotation to the Peace Corps taking technical and cost factors into account.
All vendors that submit quotations in response to this RFQ will be notified of the results.
[End of RFQ]
ATTACHMENT 1 – VENDOR QUOTATION FORM
RFQ Number: 22-493-0003
Vendor:
Authorized Representative:
Name:
Position/Title:
Phone Number:
E-mail Address:
Quoted Prices (Inclusive of Administrative and/or Overhead Costs):
Items/Services Included in Total Quoted Price Above but Not Indicated:
Quoted Work or Delivery Schedule (If Any):
Quoted Payment Terms:
Quoted Additional Terms and/or Conditions:
SUPPLIER AUTHORIZED REPSENTATIVE
Signature: _______________________________
Date: _______________________________
******************
To download RFQ PDF form, please follow https://www.peacecorps.gov/thailand/contracts/